A new Form I-9 (Rev. 08/01/23) will be available for employers to use on or after August 1, 2023, and once released can be found on the USCIS website. Employers can also order paper copies if they don’t want to use the electronic version. The version date, noted in parenthesis, can be found in the bottom corner of the Form I-9.
The prior version of Form I-9 (Rev. 10/21/19) continues to be effective through October 31, 2023. Beginning November 1, 2023, only the Form I-9 (Rev. 08/01/23) will be accepted. Employers shouldn’t complete the new Form I-9 (Rev. 08/01/23) for current employees who already have a properly completed Form I-9 on file, unless reverification applies after October 31, 2023.
The overhaul to the Form I-9 is quite extensive and includes the following changes:
Section 1, Preparer/Translator Certification, is now a standalone document (Supplement A) that employers can provide to employees when necessary.
Section 3, Reverification and Rehire, is now a standalone document (Supplement B) that employers can use if reverification is required.
The Form I-9 can now be filled out on tablets and mobile devices as well as easily downloaded.
The term “alien authorized to work” in Section 1 has been replaced with “noncitizen authorized to work.”
The Lists of Acceptable Documents page now includes acceptable receipts, as well as guidance and links to information on automatic extensions of employment authorization documents.
A box has been added that eligible employers need to check if the Form I-9 documentation was examined using the new alternative verification procedure.
The instructions have been, mercifully, reduced from 15 pages to eight.
Action Item By November 1, 2023, ensure that you’re using the new Form I-9 (Rev. 08/01/23) for all new hires and reverifications.